CLARENCE CENTER-AKRON MENNONITE CHURCH (CCAM)
JOB DESCRIPTION DOCUMENT
(updated November 13, 2006)
Index – List of current Ministries Page #
Adventure Club Coordinators____________________________ 2
Akron Interchurch Fellowship Delegate(s)_________________ 2
Audio Visual Committee________________________________ 2
Audit Committee______________________________________ 3
Beaver Camp Board of Directors_________________________ 3
Beaver Camp Retreat Planning Committee_________________ 4
Children’s Church Coordinators_________________________ 4
Church Council Members_______________________________ 4
Church Historian(s)____________________________________ 5
Church Secretary(s)____________________________________ 6
Congregational Contact Person(s) for Menn. Disaster Service_ 7
Elders________________________________________________ 8
Food Committee_______________________________________ 10
Friendship Group Leaders______________________________ 10
Library Committee____________________________________ 11
Mennonite Mutual Aid Congregational Representative(s)____ 11
Missions Committee____________________________________ 12
New York Mennonite Conference Delegate(s)_______________ 13
Nursery Supervisor_____________________________________ 13
Pastor-Elder___________________________________________ 13
Picnic Committee_______________________________________ 15
Social Committee_______________________________________ 15
Stewardship-Finance Committee__________________________ 15
Sunday School Superintendents - Adult ____________________ 16
Sunday School Superintendents – Children_________________ 16
Treasurer(s)___________________________________________ 16
Treasurer, Assistant_____________________________________ 17
Trustee(s)______________________________________________ 17
Usher(s)_______________________________________________ 18
Vacation Bible School Committee__________________________ 18
Youth Group Coordinators_______________________________ 19
Youth Programs Coordinator _____________________________ 19
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ADVENTURE CLUB COORDINATORS
1. Arranging for the small group leaders for each age group.
2. Arranging for the staff to be in charge of songs, games, refreshments and crafts.
3. Planning and leading the weekly program-also includes decorating the meeting
room.
4. Recording attendance and points each week.
5. Choosing and ordering the curriculum.
6. Planning special events such as open houses, 1000 point parties, field trips, etc.;
and
sending letters home to the parents informing them of these special events.
7. Remembering that the goal of this ministry is to promote and provide a positive
Christian peer group for the children, and to teach and model for them what it
means
to be a follower of Jesus.
8. Inviting the parents to become involved in helping with this ministry, especially
those
who do not have any church affiliation, or are not Christian, in the hopes of sharing with
them the Gospel.
9. Writing articles for the church newsletter to inform and promote this ministry.
10. Serve on council or send a representative.
11. Complete a report for inclusion in CCAM’s annual report.
12. Affirmed at annual business meeting for one year term.
13. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
AKRON INTERCHURCH FELLOWSHIP DELEGATE(S)
1. Attend all meetings that are called on a regular monthly basis.
2. Take part at the meeting. Give your and your church’s ideas and opinions for
activities and programs to meet community needs.
3. Bring back to the congregation any information given at the meeting concerning
events taking place.
4. Encourage your congregation to take part in or attend the special services.
5. Pray for the area churches that we might be a light in our community.
6. Complete a report for inclusion in CCAM’s Annual Report.
7. Affirmed at the annual business meeting for a one-year term.
8. Responsible for finding replacement members for those whose terms are
ending. (Updated 2/06)
AUDIO VISUAL COMMITTEE
1. Appoint and train members of the committee how to operate the equipment
properly.
2. Maintain the equipment, and if repair needs to be done, repair or supervise
the repairs.
3 As updates or add-ons are necessary, supervise the installation and make sure
that
these items are compatible with our present system.
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4. Keep tapes of worship services in the library rotating so that the tapes available
are the immediate past 52 weeks. Then remove from the library, erase and
have ready for
re-use. The same holds true for the master tapes. Some of these are put into
permanent records and are NOT erased (such as installation services, combined
services, special messages, etc.) Order more tapes for use when the supply gets
low.
Make copies of specific tapes for members at their request. There is no charge for
this, but donations are accepted and should be forwarded to the treasurer.
5. Ensure that equipment is operated at the morning worship service and additional
services as necessary. This is for both the main sanctuary as well as the fellowship
hall.
6. Work with the trustees as appropriate.
7. Investigate and evaluate newer and improved equipment at the request of the
church
council or trustees.
8. Complete a report for inclusion in CCAM’s annual report.
9. Affirmed at the annual business meeting for a one-year term.
10. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
AUDIT COMMITTEE
1. Responsible for auditing the financial books of the church.
2. Present a report to the annual business meeting
3. The committee is composed of two members affirmed at the business meeting.
4. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
BEAVER CAMP BOARD OF DIRECTORS
1. Primary responsibilities: Members are expected to be in agreement with and
supportive of the philosophy and goals of Beaver Camp.
2. These responsibilities are expected to be carried out by:
a. Attending all board meetings (approximately 6 per year). No more than two
meetings per year can be missed without special permission of the board.
b. Be willing to cooperate by consensus. This includes being free to express
one’s feelings and then accepting the decision of the board.
c. Assisting the staff with a weekend event or during children’s camp at least
once each year.
d. Supporting the camp financially as you are able.
e. Serving on at least one board committee.
3. Board members can be married or single. In the event that they are married, the
contributions of both are welcomed and encouraged. In the event of a voting
situation at a board meeting, the married members will have one vote per couple.
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4. It is expected that the congregational members of the board submit a report for
the
annual CCAM report.
Membership on this board is determined by the Beaver Camp Board, Adirondack
Mennonite Camping Association, Inc. (A.M.C.A.)
(Updated 2/99)
BEAVER CAMP RETREAT PLANNING COMMITTEE
1. Be in communication with Beaver Camp staff such as confirming
reservations, dates, meals, activities, lifeguards, ropes course instructors, etc.
2. Supply the staff with several copies of the itinerary as soon as possible.
3. Register, receive down payments, and payments in full. In the past, regular
attenders have had priority with attention paid to handicaps or special needs
(young children, group size, and age).
4. “Over the pulpit” announcements as well as bulletin announcements should
be frequent so everyone is informed.
5. Plan extra off-camp activities, if desired. Coordinate drivers.
6. Provide an itinerary for the entire weekend.
7. Choose a “theme song” and coordinate music for the weekend.
8. Be prepared for any activities planned. Don’t assume Beaver Camp has
the supplies, audio-visual equipment, extension cords, etc.
9. In the past, the elders and pastor have been responsible for Sunday
morning activities.
10. Reserve the weekend for the next year.
11. Complete a report for inclusion in the CCAM’s annual report.
12. Affirmed for one year term at the annual business meeting.
13. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
CHILDREN’S CHURCH COORDINATORS
1. Committee consists of two or more members.
2. Responsible for choosing and ordering curriculum for one year.
3. Lead Children’s Church worship time (approximately 45 minutes) each Sunday.
4. Train and orient all helpers and teachers.
5. Complete a report for inclusion on CCAM’s Annual Report.
6. Affirmed at annual business meeting for one year term.
7. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
CHURCH COUNCIL MEMBERS
1. Must follow guidelines for voting as required by Church Constitution.
2. Appoint a chairperson and secretary for the year.
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3. Responsible to process changes to the Church Constitution as needed.
4. Appoint leaders for offices in the church as the need arises.
5. Responsible for updating the job description document as needed. As required
by the
Church Constitution, any proposed changes will be announced to the congregation
to allow for feedback before being voted on by Council.
6. Concern for the spiritual welfare and overall well-being of the church.
7. Seeks to unify and coordinate the programs of the congregation.
8. Serves in the areas of congregational-pastoral relations and congregational
responsibility to the pastor.
9. Works with the congregation in the appointment of a pastoral search committee.
10. Listen and respond to the concerns of the congregation.
11. In all decision-making be sensitive to the Spirit’s leading, through prayer and
discernment.
12. Council is composed of the Pastor, an Elder representative, Children and Adult/Youth
Sunday School Superintendents, Missions Committee representative, Board of
Trustee’s representative, Youth Group Coordinators, Adventure Club representative,
three representatives (over 40, under 40 & teen) elected at the annual business
meeting, the Treasurer, Assistant Treasurer, Worship Resource Committee
representative, and an Usher representative. Refer to the Church Constitution to
see which members are mandatory. This Job Description Document will determine
who will serve on Council beyond the mandatory ones.
13. Members attend monthly meetings and any special meetings when they are called.
14. The Council Secretary completes a report for inclusion in CCAM’s annual report.
15. Council Chairperson to chair annual and special business meetings.
16. Responsible to appoint a representative to serve on the Stewardship/Finance
Committee.
17. Council will be responsible to reallocate funds within the constraints of the overall
budget if an unforeseen need arises during the year.
18. Council is responsible for filling the slate of officers following this process:
a.) Committee chairs attempt to include new members to replace those whose
term is ending.
b.) Committee chairs give the names to the secretary of those who are willing to
serve on that committee or ministry.
c.) The secretary compiles a slate and announces through the bulletin which
positions are still open and need filling.
d.) Any vacancies still remaining will be attempted to be filled at the fall business
meeting.
e.) Church council then tries to fill any remaining vacancies after the above steps
have been completed.
(Updated 11/05)
CHURCH HISTORIAN(S)
1. Ensure that a copy of all bulletins are on file in the office.
2. Serve as curator for those historical items in our possession.
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3. Keep a copy of all print outs of special meetings and events.
4. Respond to letters of inquiry about Good Cemetery.
5. Mark anniversaries of the church with programs, speeches, and/or pictures.
6. Maintain diary of special church events.
7. As much as possible, clip newspaper articles containing news of CCAM church
members.
8. Complete a report for inclusion in CCAM’s annual report.
9. Affirmed at the annual business meeting for a three-year term.
10. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
CHURCH SECRETARY(S)
Employment:
1. Secretaries are employed by CCAM and accountable to a committee composed
of
Pastor, Church Council Chairperson and the Chair of the Elders.
2. An annual review will be conducted.
Personal Qualities
1. A Christian who is capable and called to serve the church by performing these
responsibilities.
2. Familiar with the ministries and operation of congregational life.
3. Pleasant and congenial in manner as well as neat and tidy in appearance.
4. Comfortable with meeting people and cheerful in telephone conversation.
5. Discreet regarding any sensitive knowledge of persons or situations in church life.
6. Flexible with expectations and willing to grow to adjust with the nature of the job.
Responsibilities
1. The church secretaries are to be a secretarial resource for all of the ministries of
the
congregation,.
2. Pick up, sort, and distribute church mail to appropriate persons.
3. Familiar with or willing to learn to use the church office equipment.
4. Maintain, monitor, order and pick up church office and educational supplies.
5. Keep current records of all church papers pertaining to ministries, programs or
resources, including such relevant tasks as receiving, sorting, filing, copying and
distributing.
6. Keep accurate records under a “STATISTICS” file for the annual report and
help type/prepare the annual report and yearly church directory.
7. Prepare letters and/or notices with respect to church business, i.e. prepare
certificates
for child dedications, baptisms, marriages, etc., plus visitor’s welcome packets,
responses to inquiries about the congregation, notices to various media items, and
other misc. correspondence.
8. Assimilate bulletin information and formation of weekly program for Sunday
worship; file one bulletin each week in a yearly file for reference and archives.
9. Assist with the system of recording attendance, interest and participation in
church
ministries.
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10. Maintain current membership rolls for reporting to church boards, both locally and
nationally (i.e. Mennonite Yearbook, etc.)
11. Assist with the production of church newsletter.
12. Maintain church calendar with schedule of various worship and/or social functions.
13. Organize and oversee a system of loaning and distributing resource material from the
church’s office. (brochures, pamphlets, books, etc.)
14. Assist the Pastor with the appropriate support regarding his miscellaneous secretarial
and administrative activities (i.e. telephoning, scheduling of appointments,
correspondence, preparation of material, typing and copying).
15. Coordinate efforts with any office work volunteers.
16. Be available to take minutes at any Church Business Meeting.
17. Maintain a list of all school age children and their birth dates, ages and schools.
Complete yearly computer sheets from Elkhart Youth Census.
Keep abreast with high school and college graduates. Make certain they are
acknowledged.
Complete a report for inclusion in CCAM’s annual report.
18. Initiate slate of officer process with distributing current lists to committee chairs
in September and following through on process with announcing open positions
through the bulletin
(Updated 11/06)
CONGREGATIONAL CONTACT PERSON(S) FOR MENNONITE DISASTER SERVICE
(MDS)
Requirements
Each congregation should have a contact person(s) to announce MDS activity and
recruit volunteers. The contact person must complete a report for inclusion in CCAM’s
annual report. This congregational contact person (team) should have the following
characteristics:
1. Personal commitment to service as an essential element in living out our faith.
2. A personal interest in the work and witness of MDS.
3. Ability to communicate the story of MDS activity and volunteer needs effectively.
4. The availability on special occasions to give considerable time for phone calls and
“shoulder tapping” to arrange for volunteers.
5. Persistence, patience and persuasion.
6. Affirmed for a five-year term at the annual business meeting.
7. Responsible for finding replacement members for those whose terms are ending.
Special Note:
Congregational contact persons can be either men or women, single or married. A team
approach, i.e. husband/wife, can often work most effectively. Most important is interest
and enthusiasm for the task and the ability and availability to work at effective
communications of the needs. Terms of contact persons should be five years.
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Tips for effective work as an MDS contact person
1. Lead by example! Go on MDS assignments. Ask others to go with you.
2. Make sure women get involved in MDS. They are able to do most MDS jobs
and
are often the most skilled at counseling and listening, clean up, painting, etc.
Long term projects also need women or husband/wife teams for hosting, cooking,
leading youth teams, office work, etc.
3. Work at getting both the younger and older generations involved with MDS.
MDS needs the vigor and strength of our youth, and they need practical
service experiences.
4. Get your Pastor to spend a day at MDS. Their stories from the pulpit of their
experiences will assist in challenging others.
5. Be creative in finding volunteers. Sometimes a high school or college student
needs work but also some expense money. A business or professional person
may want to go but not have the time. Their hiring a “proxy” would serve both
well, as well as MDS.
6. Use available resources in promoting MDS. Recognize and thank those who
serve.
7. Check out disasters in your area. Notify appropriate unit offices as soon as
possible. Indicate the size of the disaster and whether you need help to
respond.
How do you keep MDS alive without disasters?
1. Expand your definition of disaster. There are always people in need in every
church and community.
2. Assist local church, community, camp, or MCC programs.
3. Be available for project requests from other agencies. Let your local Red
Cross
know you are available to assist low-income families who have faced home
fires, etc.
4. Identify someone from your church to go on a long-term MDS assignment in
another unit or region. The MDS Akron office can provide information on
current needs.
(Updated 2/06)
ELDERS
1. Biblical Qualifications (I Timothy3:2-13, 5:17-22; Titus 1:6-9; James 5:13-20)
A. Self-controlled B. Hospitable
C. Able to teach D. Not violent; but gentle
E. Not quarrelsome F. Not a lover of money
G. Not a recent convert H. Good reputation with outsiders
I. Not overbearing J. Not quick-tempered
K. Loves what is good L. Upright, holy lifestyle
M. Disciplined N. Above reproach, blameless
O. Faithful to one’s spouse P. Temperate (reasonable)
Q. Respectable R. Not given to drunkenness
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S. Manages own family well T. Has children who obey well
U. Doesn’t pursue dishonest gain V. Keeps hold of the deep truths
W. Sincere in Christian faith X. Tested in ability
2. Congregational Responsibilities (as understood and determined by local context
of ministry [duties and functions])
A. The Elders are persons who are called by the Holy Spirit to minister, upon
affirmation, among the congregation of which they are active members.
B. The Elders are accountable to one another, the congregation and above all,
to the Lord.
C. The ministry of the Elders is a team endeavor, with each person contributing
from
their own unique abilities, and is a group in which any full-time or part-time
paid pastor is included as part of the team.
D. The Elders are responsible for the welfare of the congregation: to
encourage,
instruct or discipline, according to each situation with appropriate and applicable
biblical principles, based always upon love.
E. The Elders serve the congregation with their primary emphasis being upon
the
ministry of the Word and prayer.
F. The Elders, as shepherds of the flock, are responsible for overseeing,
equipping
and building up the ministries and life of the congregation in unity and maturity.
G. The Elders seek to promote the wholeness and health of the congregation
spiritually, in all relationships, and physically (anointing with oil when
appropriate).
H. The Elders engage in the specific tasks of: prayer, Bible study,
preaching,
teaching, visiting and counseling, along with the overall responsibility for:
nurture, worship, discernment, administration and faith development as it takes
place in the congregation (one particular example: (1) The Elders will choose a
representative to serve on the church council).
I. The Elders are to be aware of the financial needs of the congregation and to
distribute available money as it is appropriate from the Alms and/or Elder’s funds.
J. The Elders also focus on sensing what visions, purposes and goals the Spirit
is
leading the church to pursue, as a whole, as well as individuals within the body,
especially regarding evangelism and new ministries, and then to encourage and
guide the congregation in those areas.
K. The Elders are to meet regularly for prayer, discussion and discernment with
respect to the life of the congregation, and they are also to cultivate personal
friendships among themselves.
L. The Elders are also to serve on the pastoral search committee, when such
need arises in the life of the congregation.
M. The Elders each serve a two-year term.
N. Keep record of membership. Every effort should be made to keep the record
up
to date and to help the individual understand the spiritual and practical
implications of church membership.
O. The Elders are to discern active membership based upon “Responsibilities of
Members.” (See Constitution, Article IV, Section III)
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P. According to our church’s constitution, you must be a member of the church
in
order to serve in this capacity.
Q. The coordinator of the Elders is responsible to see that a report is submitted
for
inclusion in CCAM’s annual report.
(Updated 2/06)
FOOD COMMITTEE
1. Responsible for setting up, serving and cleaning up at monthly fellowship dinners
in
the fellowship hall.
2. Organize funeral luncheon/dinners for families.
3. Order paper products in coordination with Picnic Committee.
4. Be a resource for other food functions as requested.
5. Affirmed for a one-year term at the annual business meeting.
6. Responsible for finding replacement members for those whose terms are ending.
Suggestions: Give each couple on the committee a Sunday off from a Sunday fellowship
meal by assigning two people from the congregation to assist the remaining members of
the committee. Each month a different couple from the committee would have a rest, and
each month two different people would have kitchen duty.
(Updated 2/06)
FRIENDSHIP GROUP LEADERS
Personal Qualities:
1. Be committed to grow in personal relationship with the Lord Jesus.
2. Care about people enough to get involved in their lives.
3. Not be hesitant to lovingly influence others for God.
Responsibilities:
1. Provide a sense of purpose for the group.
2. Initiate activities of the group.
3. Encourage others.
4. Help others in the group to set expectations and goals.
5. Help organize logistics.
6. Learn to know the people in the group and their needs.
7. Responsible for the curriculum.
8. Contact point for broader church family (praise/prayer)
Goals and Characteristics:
1. Listen
2. Asking “open” questions.
3. Improving participation skills in a group.
4. Willing to become familiar with small group dynamics.
5. Communicating care, warmth and reassurance.
6. Reflecting openness within the small group.
7. Involving the members in the ongoing life of the group.
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8. Helping to solve problems/conflicts.
9. Being prepared for your times together.
10. Developing and walking with “future leaders” in order to “birth” new groups
11. Keeping your sense of humor.
12. Be willing to grow and change yourself.
(Updated 2/99)
LIBRARY COMMITTEE
1. Encourage use of library resources.
2. Encourage the reading of good books.
3. Select and place in the library such books as committee feels is needed and
profitable.
4. Organize the library.
5. Be available to check out books and tapes each Sunday.
6. Complete a report for inclusion in CCAM’s annual report.
7. Committee is composed of four members: two are affirmed annually for a two-
year term at the annual business meeting.
8. Responsible to maintain a current copy of the Church Constitution and Job
Description document for reference use.
9. Keep copies of Mennonite Confession of Faith available.
10. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
MENNONITE MUTUAL AID (MMA) CONGREGATIONAL REPRESENTATIVE(S)
Purpose
To help people in your congregation by linking MMA’s programs and services with their
needs.
Opportunities
1. To know about financial hardships and needs in your congregation and how
MMA’s
programs and services can meet those needs.
2. To share information with your congregation about MMA’s products, financial
services, Sharing Fund grants, educational materials, and other programs and to
facilitate using these products and programs to help people in your congregation.
3. To refer people who are interested in MMA products to their mutual aid
counselors
or our Goshen office.
Mutual Accountability
1. To help carry out your role as a representative, MMA will provide a list (called the
Rep Action Plan) of suggested activities in Partners, a monthly newsletter.
2. Keep the main office in Goshen updated on congregational activities.
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Qualifications
1. A personal commitment to mutual aid and sharing within the community of faith in
times of need.
2. Supportive of MMA’s mission and committed to becoming knowledgeable about
our
programs and products.
3. Willingness to volunteer several hours a month.
4. Active church involvement that includes church membership, the respect of the
congregation, and integrity in communication.
5. Complete a report for inclusion in CCAM’s annual report.
6. Affirmed at the annual business meeting for a three-year term.
7. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
MISSIONS COMMITTEE
1. Promote the church’s evangelistic outreach into the local community, both
through
individual, as well as corporate efforts.
2. Encourage any in the congregation with interests in church planting, foreign
missions,
etc.
3. Help with the transition process of visitors to become familiar with the life of the
congregation and encourage their spiritual passage of confession, baptism and
membership.
4. Promote awareness for denominational outreach ministries such as Mennonite
Board
of Missions (MBM), Mennonite Board of Congregational Ministries (MBCM),
Mennonite Central Committee (MCC), Mennonite Disaster Service (MDS),
Voluntary Service (VS), etc.
5. Serve as congregational contacts for local community groups and social activist
concerns.
6. Responsible for sending a representative to the Stewardship/Finance Committee.
7. Plan and prepare for the annual Spring Missions Weekend.
8. Be responsible for the ISI picnic in conjunction with the picnic committee.
9. Maintain contact with the missionaries that the church supports.
10. Meet regularly (monthly) for prayer, discernment and planning.
11. Responsible for sending a representative to the Church Council.
12. Arrange for greeters and make sure they can be easily identified.
13. Complete a report for inclusion in CCAM’s annual report.
14. The committee is composed of the pastor and four or more persons with at least two
affirmed for a two-year term at the annual business meeting.
15. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
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NEW YORK MENNONITE CONFERENCE DELEGATE(S)
1. Pray for and attend each delegate meeting or find an alternate delegate.
2. Be informed of the workings of the conference.
3. Take notes and share anything of significance with your congregation.
4. Take an active part in discussion and decision.
5. Promote the work of conference as it relates to our own congregation.
6. Be cooperative and help wherever needed.
7. Encourage the congregation to attend delegate meetings.
8. Complete a report for inclusion in CCAM’s annual report.
9. Report highlights from the delegates meeting to the congregation.
10. Number of persons serving as congregational delegates is determined by the
congregation’s size (at this time it is three). One affirmed each year at the annual
business meeting for a three-year term.
11. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
NURSERY SUPERVISOR
1. Arrange for responsible nursery coverage for Sunday worship services, and any other
special church events and maintain a calendar for that purpose.
2. Responsible for upkeep of upstairs and downstairs nurseries to include checking
for
unsafe conditions, straightening toys and determining what additions and deletions
should be made, and washing crib linen when needed.
3. Maintain a supply of diapers, tissues, wipes, plastic bags for diapers and cookies
&
crackers.
4. Complete a report for inclusion in CCAM’s annual report.
5. Affirmed at the annual business meeting for a one-year term.
6. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
PASTOR-ELDER
1. Position Accountability
A. Title for Responsibility: Pastor
B. Administratively accountable to the Church through the Board of Elders for:
1. Receiving counsel and guidance.
2. Regular review of performance and goals, at least semi-annually.
3. Leadership in planning and dividing tasks for meeting the pastoral needs of
the
congregation.
C. Service Agreement:
1. Because of the nature of the pastor’s work, job performance cannot be
determined by the number of hours worked. Time and work load will vary
from day to day and week to week. A normal work week will be considered
ten units of time (morning, afternoon, or evening) each week, plus three or
four additional units as volunteer time, as similar to that done by many of the
members.
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2. The congregation shall respect one and one-half days each week as the pastor’s
free time.
3. The pastor will have regular office hours.
D. The pastor’s employment shall be considered full time. The Mennonite Board of
Congregational Ministries guidelines are used as a reference to establish the
annual salary and benefits.
E. According to our church’s constitution, you must be a member of the church in
order to serve in this capacity.
2. Responsibilities to the Congregation
A. In Worship
1. Provide leadership in planning worship services.
2. Preach or provide for preaching services.
3. Lead in planning and providing for communion, baptism and special services.
4. Be available for weddings, funerals or special occasions when requested.
B. In Nurture
1. Be available as a teaching resource.
2. Instruct new Christians in preparation for church membership.
3. Provide leadership in planning meetings for special emphasis, such as
seminars
and weekend meetings.
C. In Counseling
1. Be aware of the spiritual life of members.
2. Provide counseling for spiritual needs, personal growth, pre-marital
counseling, and life direction as needs and opportunities arise.
3. Visit persons who are hospitalized or confined to their homes.
4. Be available to non-Christians in the local community when counsel is
needed.
D. In Coordination
1. Meet regularly with the Elders for counseling and sharing in the general
oversight of the congregation.
2. Responsible to serve on Church Council as noted in the Church Constitution.
3. Be available to assist or give guidance to other committees when needed.
E. In Evangelism
1. Encourage and lead the members in reaching out to the community.
2. Organize follow-up to visitors who attend church.
3. Become acquainted with non-churched people of the community.
4. Invite people to Christ and the church.
F. In Enabling Leadership
1. Help the congregation develop the shape of its life and mission.
2. Help and encourage and discern spiritual gifts for ministry within the
congregation.
G. Complete a report for inclusion in CCAM’s annual report.
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3. Responsibilities Other than to the Congregation
A. The pastor is encouraged to participate in the New York Mennonite Conference
activities and area ministerial associations.
B. The pastor should consult the Elders before accepting time-consuming service
requests such as special meetings.
4. Personal and Professional Enrichment
A. The pastor is encouraged to seek regular educational opportunities for nurture
and
professional growth. This will be done in consultation with the Elders.
B. The pastor is directed to care for his family and to not overlook nor neglect their
welfare. The Elders are to help encourage and promote the good health of the
pastor’s personal life, marriage and family.
(Updated 3/03)
PICNIC COMMITTEE
1. Responsible for setting up, serving and cleaning up at church picnic dinners.
2. Responsible for Memorial Day picnic in the shelter.
3. Coordinate ordering paper products with the Food Committee.
4. Assist other ministry teams with picnics as requested, i.e. VBS.
5. Responsible for the ISI picnic in conjunction with the Missions Team.
6. Affirmed for a one year term at the annual business meeting.
7. Responsible for finding replacement members for those whose terms are
ending. (Updated 2/06)
SOCIAL COMMITTEE
1. Responsible for planning church social functions (approximately 6-8 times per
year).
2. Assists in planning the Beaver Camp Church Retreat.
3. The committee is composed of four or more persons affirmed at the annual
business
meeting.
4. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
STEWARDSHIP-FINANCE COMMITTEE
The Stewardship-Finance Committee, with Treasurer as chairperson, consists of
Treasurer, Assistant Treasurer, Pastor, one representative from the church council, one
from Missions Committee, and one of the Trustees and two affirmed at the annual
business meeting.
1. Meet to prepare the church’s budget(s) for consideration at the annual business
meeting, or any other special business meetings.
2. Meet as needed to consider the financial status of the congregation and to make
recommendations to solve such needs. Present recommendations to church
council and congregation for approval.
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3. Encourage and promote tithing by 100% of the congregation.
4. Complete a report for inclusion in CCAM’s annual report.
(Updated 2/99)
SUNDAY SCHOOL SUPERINTENDENT - ADULT
1. Responsible for all Adult Sunday School classes.
2. Responsible for ordering and distributing Sunday School material and the
Rejoice magazine.
3. Ensure that all teaching positions are filled.
4. Encourage non-Sunday School attenders to attend by:
a. Inviting them personally
b. Creating new and interesting classes.
5. Promote and coordinate attendance to educational seminars for teachers and
other
interested parties.
6. Serve on Church Council or send a representative.
7. Complete a report for inclusion in CCAM’s Annual Report.
8. Affirmed at the annual business meeting to serve a one-year term.
9. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
SUNDAY SCHOOL SUPERINTENDENT(S)- CHILDREN’S
1. Arrange for teachers for children ages 2 to Grade 6.
2. Arrange for a leader to do the opening and singing.
3. Purchase curriculum.
4. Keep supplies stocked for classrooms.
5. Decorate hall bulletin boards.
6. Arrange special projects (e.g. Christmas, missions emphasis)
7. Be available to help Worship Resource Committee in arranging children
participation in services (e.g. special singing, Christmas Eve program, etc.).
8. Foster an atmosphere for the study of Scripture and encourage the spiritual
growth of the children.
9. Responsible for serving on Church Council or sending a representative to
serve.
10. Complete a report for inclusion in CCAM’s annual report including the average
attendance.
11. Affirmed at the annual business meeting to serve a one-year term.
12. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
TREASURER(S)
1. Collect and record weekly offerings. Deposit money in the bank in a timely
manner.
2. Provide the congregation with offering envelopes. Keep accurate records and
provide
envelope users with quarterly statements.
3. Provide weekly offering reports to be included in the Sunday bulletin.
4. Pay all authorized bills promptly and keep receipts.
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5. Keep accurate records and reconcile bank statements each month.
6. Keep the congregation informed of financial status of all accounts.
7. Act as chairperson of the Stewardship-Finance Committee. As chairperson, call
meetings to prepare the proposed budget for consideration at the annual business
meeting and whenever special needs arise.
8. Present proposed budget for approval at the appropriate meeting.
9. Prepare budget report for inclusion in CCAM’s annual report.
10. Send out mission commitment payments at the end of each quarter. Share
acknowledgements with congregation.
11. Have all financial records ready for the Audit Committee as soon as possible after
the fiscal year ends December 31st, and before the publication of the annual report in
January.
12. Fill out all financial reports as needed for tax purposes and for information to be
compiled for the Mennonite Yearbook.
13. Provide W-2 or 1099 tax statements, as needed, for employees of the church by
January 30th of each year.
14. Serve as a member of Church Council.
15. Use discretion and be sensitive to member’s feelings when speaking with them about
church finances.
16. Have faith! Do not be easily discouraged!
17. Affirmed at the annual business meeting for a three year term.
18. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
TREASURER, ASSISTANT
1. Will assist the Treasurer as needed.
2. Will serve as a member of the Stewardship-Finance Committee.
3. To be affirmed at the annual business meeting for a three year term. The term
beginning in 1998 will be for two years, thereafter, three years, so as to overlap the
Treasurer’s term.
4. Responsible to serve on Church Council.
5. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
TRUSTEE(S)
The Board of Trustees is composed of three to five representatives, with one to three
affirmed at the annual business meeting for a three-year term.
1. Responsible for all church properties.
2. Responsible for maintenance and improvement of church building and grounds.
3. Responsible for approving and scheduling use of church facilities for
special functions by members and other groups.
4. Recommend major improvements to congregation for approval.
17
5. Coordinate the responsibility of having someone lock doors, check thermostats,
lights
and windows after services.
6. Responsible to serve on Church Council or send a representative to meetings.
7. Complete a report for inclusion in CCAM’s annual report.
8. Responsible to appoint a representative to serve on the
Stewardship/Finance Committee.
9. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
USHERS
1. In general, help to make people feel welcome and comfortable when they come
to church.
2. Seat people.
3. Take up offering and record the amount.
4. Ring Sunday School bell.
5. Take care of portable microphone.
6. Pass out ballots, pencils, etc.
7. Supply water to the pulpit.
8. Responsible for setting up rooms with basins and towels for communion and
laundering towels.
9. Affirmed at the annual business meeting for a one-year term.
10. Responsible for sending a representative from the committee to the Church
Council.
11. Record the attendance.
12. Light the candles on the Communion table (when appropriate).
13. Complete a report for inclusion in CCAM’s annual report.
14. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
VACATION BIBLE SCHOOL COMMITTEE
1. Responsible for ordering and distributing the teaching material.
2. Set up schedule and classroom placement.
3. Fill staff positions.
4. Select an offering project.
5. Distribute schedules, maps, attendance slips, letters to parents regarding program
and picnic, etc.
6. Notify community through press, postcards, personal invitations, placing sign in
front of church, etc.
7. Purchase and distribute necessary supplies.
8. Set up classrooms, auditorium, etc.
9. Keep up-to-date information on the children through the registration procedure.
10. Complete a report for inclusion in CCAM’s annual report.
11. The committee is composed of the pastor and two or more other persons, each
serving two year terms, to be affirmed at the annual business meeting.
12. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
18
YOUTH GROUP COORDINATORS
1. To lead this vital ministry of the church, focused on and for the benefit of
teenagers.
2. To provide a positive, Christian peer group: to teach and model what it means to be a
follower of Jesus.
3. To be a resource for young people searching for answers, helping them form their own
identity.
4. Serve on Church Council or send a representative.
5. Complete a report for inclusion in CCAM’s annual report.
6. Affirmed at annual business meeting for a one-year term.
7. Responsible for finding replacement members for those whose terms are
ending. (Updated 2/06)
YOUTH PROGRAMS COORDINATOR ½ time
Description: to serve as a resource and spiritual connection and guide for the Youth
Programs for our congregation and community.
Primary Responsibilities:
1. Oversee mid-week programs, which generally run each week from
September through the end of April except for Holiday Times. Responsibilities
to include; finding curriculum and teachers who would be appropriate, and
schedule meetings with program leaders as needed.
2. Serve as either Sr. or Jr. Youth Group leader. Responsibilities to include; plan
and carry out other youth activities, such as special trips, social events, missions and
service opportunities and meeting times during the spring and possibly summer after
Wednesday night church activities have concluded.
3. Provide leadership for Sunday School Youth Class, either through leading the
class or finding curriculum and teachers who would be appropriate.
4. Oversee Vacation Bible School. Responsibilities to include finding curriculum and
teachers who would be appropriate.
5. Oversee Mentor Program. Responsibilities to include matching mentors to youth,
and tentatively holding quarterly get-togethers with youth and their mentors.
6. Serve as communications liaison between Church Council and youth leaders.
This would include attending Church Council.
7. Maintain personal connections with youth and serve as spiritual guide where
needed and appropriate.
8. Youth program coordinator is employed by CCAM and accountable to
a committee composed of Pastor, Church Council Chairperson and the
Chair of the Elders. An annual review will be conducted.
9. Complete a report for inclusion in CCAM’s annual report.
Approved 10/19/06
19
JOB DESCRIPTION DOCUMENT
(updated November 13, 2006)
Index – List of current Ministries Page #
Adventure Club Coordinators____________________________ 2
Akron Interchurch Fellowship Delegate(s)_________________ 2
Audio Visual Committee________________________________ 2
Audit Committee______________________________________ 3
Beaver Camp Board of Directors_________________________ 3
Beaver Camp Retreat Planning Committee_________________ 4
Children’s Church Coordinators_________________________ 4
Church Council Members_______________________________ 4
Church Historian(s)____________________________________ 5
Church Secretary(s)____________________________________ 6
Congregational Contact Person(s) for Menn. Disaster Service_ 7
Elders________________________________________________ 8
Food Committee_______________________________________ 10
Friendship Group Leaders______________________________ 10
Library Committee____________________________________ 11
Mennonite Mutual Aid Congregational Representative(s)____ 11
Missions Committee____________________________________ 12
New York Mennonite Conference Delegate(s)_______________ 13
Nursery Supervisor_____________________________________ 13
Pastor-Elder___________________________________________ 13
Picnic Committee_______________________________________ 15
Social Committee_______________________________________ 15
Stewardship-Finance Committee__________________________ 15
Sunday School Superintendents - Adult ____________________ 16
Sunday School Superintendents – Children_________________ 16
Treasurer(s)___________________________________________ 16
Treasurer, Assistant_____________________________________ 17
Trustee(s)______________________________________________ 17
Usher(s)_______________________________________________ 18
Vacation Bible School Committee__________________________ 18
Youth Group Coordinators_______________________________ 19
Youth Programs Coordinator _____________________________ 19
1
ADVENTURE CLUB COORDINATORS
1. Arranging for the small group leaders for each age group.
2. Arranging for the staff to be in charge of songs, games, refreshments and crafts.
3. Planning and leading the weekly program-also includes decorating the meeting
room.
4. Recording attendance and points each week.
5. Choosing and ordering the curriculum.
6. Planning special events such as open houses, 1000 point parties, field trips, etc.;
and
sending letters home to the parents informing them of these special events.
7. Remembering that the goal of this ministry is to promote and provide a positive
Christian peer group for the children, and to teach and model for them what it
means
to be a follower of Jesus.
8. Inviting the parents to become involved in helping with this ministry, especially
those
who do not have any church affiliation, or are not Christian, in the hopes of sharing with
them the Gospel.
9. Writing articles for the church newsletter to inform and promote this ministry.
10. Serve on council or send a representative.
11. Complete a report for inclusion in CCAM’s annual report.
12. Affirmed at annual business meeting for one year term.
13. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
AKRON INTERCHURCH FELLOWSHIP DELEGATE(S)
1. Attend all meetings that are called on a regular monthly basis.
2. Take part at the meeting. Give your and your church’s ideas and opinions for
activities and programs to meet community needs.
3. Bring back to the congregation any information given at the meeting concerning
events taking place.
4. Encourage your congregation to take part in or attend the special services.
5. Pray for the area churches that we might be a light in our community.
6. Complete a report for inclusion in CCAM’s Annual Report.
7. Affirmed at the annual business meeting for a one-year term.
8. Responsible for finding replacement members for those whose terms are
ending. (Updated 2/06)
AUDIO VISUAL COMMITTEE
1. Appoint and train members of the committee how to operate the equipment
properly.
2. Maintain the equipment, and if repair needs to be done, repair or supervise
the repairs.
3 As updates or add-ons are necessary, supervise the installation and make sure
that
these items are compatible with our present system.
2
4. Keep tapes of worship services in the library rotating so that the tapes available
are the immediate past 52 weeks. Then remove from the library, erase and
have ready for
re-use. The same holds true for the master tapes. Some of these are put into
permanent records and are NOT erased (such as installation services, combined
services, special messages, etc.) Order more tapes for use when the supply gets
low.
Make copies of specific tapes for members at their request. There is no charge for
this, but donations are accepted and should be forwarded to the treasurer.
5. Ensure that equipment is operated at the morning worship service and additional
services as necessary. This is for both the main sanctuary as well as the fellowship
hall.
6. Work with the trustees as appropriate.
7. Investigate and evaluate newer and improved equipment at the request of the
church
council or trustees.
8. Complete a report for inclusion in CCAM’s annual report.
9. Affirmed at the annual business meeting for a one-year term.
10. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
AUDIT COMMITTEE
1. Responsible for auditing the financial books of the church.
2. Present a report to the annual business meeting
3. The committee is composed of two members affirmed at the business meeting.
4. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
BEAVER CAMP BOARD OF DIRECTORS
1. Primary responsibilities: Members are expected to be in agreement with and
supportive of the philosophy and goals of Beaver Camp.
2. These responsibilities are expected to be carried out by:
a. Attending all board meetings (approximately 6 per year). No more than two
meetings per year can be missed without special permission of the board.
b. Be willing to cooperate by consensus. This includes being free to express
one’s feelings and then accepting the decision of the board.
c. Assisting the staff with a weekend event or during children’s camp at least
once each year.
d. Supporting the camp financially as you are able.
e. Serving on at least one board committee.
3. Board members can be married or single. In the event that they are married, the
contributions of both are welcomed and encouraged. In the event of a voting
situation at a board meeting, the married members will have one vote per couple.
3
4. It is expected that the congregational members of the board submit a report for
the
annual CCAM report.
Membership on this board is determined by the Beaver Camp Board, Adirondack
Mennonite Camping Association, Inc. (A.M.C.A.)
(Updated 2/99)
BEAVER CAMP RETREAT PLANNING COMMITTEE
1. Be in communication with Beaver Camp staff such as confirming
reservations, dates, meals, activities, lifeguards, ropes course instructors, etc.
2. Supply the staff with several copies of the itinerary as soon as possible.
3. Register, receive down payments, and payments in full. In the past, regular
attenders have had priority with attention paid to handicaps or special needs
(young children, group size, and age).
4. “Over the pulpit” announcements as well as bulletin announcements should
be frequent so everyone is informed.
5. Plan extra off-camp activities, if desired. Coordinate drivers.
6. Provide an itinerary for the entire weekend.
7. Choose a “theme song” and coordinate music for the weekend.
8. Be prepared for any activities planned. Don’t assume Beaver Camp has
the supplies, audio-visual equipment, extension cords, etc.
9. In the past, the elders and pastor have been responsible for Sunday
morning activities.
10. Reserve the weekend for the next year.
11. Complete a report for inclusion in the CCAM’s annual report.
12. Affirmed for one year term at the annual business meeting.
13. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
CHILDREN’S CHURCH COORDINATORS
1. Committee consists of two or more members.
2. Responsible for choosing and ordering curriculum for one year.
3. Lead Children’s Church worship time (approximately 45 minutes) each Sunday.
4. Train and orient all helpers and teachers.
5. Complete a report for inclusion on CCAM’s Annual Report.
6. Affirmed at annual business meeting for one year term.
7. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
CHURCH COUNCIL MEMBERS
1. Must follow guidelines for voting as required by Church Constitution.
2. Appoint a chairperson and secretary for the year.
4
3. Responsible to process changes to the Church Constitution as needed.
4. Appoint leaders for offices in the church as the need arises.
5. Responsible for updating the job description document as needed. As required
by the
Church Constitution, any proposed changes will be announced to the congregation
to allow for feedback before being voted on by Council.
6. Concern for the spiritual welfare and overall well-being of the church.
7. Seeks to unify and coordinate the programs of the congregation.
8. Serves in the areas of congregational-pastoral relations and congregational
responsibility to the pastor.
9. Works with the congregation in the appointment of a pastoral search committee.
10. Listen and respond to the concerns of the congregation.
11. In all decision-making be sensitive to the Spirit’s leading, through prayer and
discernment.
12. Council is composed of the Pastor, an Elder representative, Children and Adult/Youth
Sunday School Superintendents, Missions Committee representative, Board of
Trustee’s representative, Youth Group Coordinators, Adventure Club representative,
three representatives (over 40, under 40 & teen) elected at the annual business
meeting, the Treasurer, Assistant Treasurer, Worship Resource Committee
representative, and an Usher representative. Refer to the Church Constitution to
see which members are mandatory. This Job Description Document will determine
who will serve on Council beyond the mandatory ones.
13. Members attend monthly meetings and any special meetings when they are called.
14. The Council Secretary completes a report for inclusion in CCAM’s annual report.
15. Council Chairperson to chair annual and special business meetings.
16. Responsible to appoint a representative to serve on the Stewardship/Finance
Committee.
17. Council will be responsible to reallocate funds within the constraints of the overall
budget if an unforeseen need arises during the year.
18. Council is responsible for filling the slate of officers following this process:
a.) Committee chairs attempt to include new members to replace those whose
term is ending.
b.) Committee chairs give the names to the secretary of those who are willing to
serve on that committee or ministry.
c.) The secretary compiles a slate and announces through the bulletin which
positions are still open and need filling.
d.) Any vacancies still remaining will be attempted to be filled at the fall business
meeting.
e.) Church council then tries to fill any remaining vacancies after the above steps
have been completed.
(Updated 11/05)
CHURCH HISTORIAN(S)
1. Ensure that a copy of all bulletins are on file in the office.
2. Serve as curator for those historical items in our possession.
5
3. Keep a copy of all print outs of special meetings and events.
4. Respond to letters of inquiry about Good Cemetery.
5. Mark anniversaries of the church with programs, speeches, and/or pictures.
6. Maintain diary of special church events.
7. As much as possible, clip newspaper articles containing news of CCAM church
members.
8. Complete a report for inclusion in CCAM’s annual report.
9. Affirmed at the annual business meeting for a three-year term.
10. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
CHURCH SECRETARY(S)
Employment:
1. Secretaries are employed by CCAM and accountable to a committee composed
of
Pastor, Church Council Chairperson and the Chair of the Elders.
2. An annual review will be conducted.
Personal Qualities
1. A Christian who is capable and called to serve the church by performing these
responsibilities.
2. Familiar with the ministries and operation of congregational life.
3. Pleasant and congenial in manner as well as neat and tidy in appearance.
4. Comfortable with meeting people and cheerful in telephone conversation.
5. Discreet regarding any sensitive knowledge of persons or situations in church life.
6. Flexible with expectations and willing to grow to adjust with the nature of the job.
Responsibilities
1. The church secretaries are to be a secretarial resource for all of the ministries of
the
congregation,.
2. Pick up, sort, and distribute church mail to appropriate persons.
3. Familiar with or willing to learn to use the church office equipment.
4. Maintain, monitor, order and pick up church office and educational supplies.
5. Keep current records of all church papers pertaining to ministries, programs or
resources, including such relevant tasks as receiving, sorting, filing, copying and
distributing.
6. Keep accurate records under a “STATISTICS” file for the annual report and
help type/prepare the annual report and yearly church directory.
7. Prepare letters and/or notices with respect to church business, i.e. prepare
certificates
for child dedications, baptisms, marriages, etc., plus visitor’s welcome packets,
responses to inquiries about the congregation, notices to various media items, and
other misc. correspondence.
8. Assimilate bulletin information and formation of weekly program for Sunday
worship; file one bulletin each week in a yearly file for reference and archives.
9. Assist with the system of recording attendance, interest and participation in
church
ministries.
6
10. Maintain current membership rolls for reporting to church boards, both locally and
nationally (i.e. Mennonite Yearbook, etc.)
11. Assist with the production of church newsletter.
12. Maintain church calendar with schedule of various worship and/or social functions.
13. Organize and oversee a system of loaning and distributing resource material from the
church’s office. (brochures, pamphlets, books, etc.)
14. Assist the Pastor with the appropriate support regarding his miscellaneous secretarial
and administrative activities (i.e. telephoning, scheduling of appointments,
correspondence, preparation of material, typing and copying).
15. Coordinate efforts with any office work volunteers.
16. Be available to take minutes at any Church Business Meeting.
17. Maintain a list of all school age children and their birth dates, ages and schools.
Complete yearly computer sheets from Elkhart Youth Census.
Keep abreast with high school and college graduates. Make certain they are
acknowledged.
Complete a report for inclusion in CCAM’s annual report.
18. Initiate slate of officer process with distributing current lists to committee chairs
in September and following through on process with announcing open positions
through the bulletin
(Updated 11/06)
CONGREGATIONAL CONTACT PERSON(S) FOR MENNONITE DISASTER SERVICE
(MDS)
Requirements
Each congregation should have a contact person(s) to announce MDS activity and
recruit volunteers. The contact person must complete a report for inclusion in CCAM’s
annual report. This congregational contact person (team) should have the following
characteristics:
1. Personal commitment to service as an essential element in living out our faith.
2. A personal interest in the work and witness of MDS.
3. Ability to communicate the story of MDS activity and volunteer needs effectively.
4. The availability on special occasions to give considerable time for phone calls and
“shoulder tapping” to arrange for volunteers.
5. Persistence, patience and persuasion.
6. Affirmed for a five-year term at the annual business meeting.
7. Responsible for finding replacement members for those whose terms are ending.
Special Note:
Congregational contact persons can be either men or women, single or married. A team
approach, i.e. husband/wife, can often work most effectively. Most important is interest
and enthusiasm for the task and the ability and availability to work at effective
communications of the needs. Terms of contact persons should be five years.
7
Tips for effective work as an MDS contact person
1. Lead by example! Go on MDS assignments. Ask others to go with you.
2. Make sure women get involved in MDS. They are able to do most MDS jobs
and
are often the most skilled at counseling and listening, clean up, painting, etc.
Long term projects also need women or husband/wife teams for hosting, cooking,
leading youth teams, office work, etc.
3. Work at getting both the younger and older generations involved with MDS.
MDS needs the vigor and strength of our youth, and they need practical
service experiences.
4. Get your Pastor to spend a day at MDS. Their stories from the pulpit of their
experiences will assist in challenging others.
5. Be creative in finding volunteers. Sometimes a high school or college student
needs work but also some expense money. A business or professional person
may want to go but not have the time. Their hiring a “proxy” would serve both
well, as well as MDS.
6. Use available resources in promoting MDS. Recognize and thank those who
serve.
7. Check out disasters in your area. Notify appropriate unit offices as soon as
possible. Indicate the size of the disaster and whether you need help to
respond.
How do you keep MDS alive without disasters?
1. Expand your definition of disaster. There are always people in need in every
church and community.
2. Assist local church, community, camp, or MCC programs.
3. Be available for project requests from other agencies. Let your local Red
Cross
know you are available to assist low-income families who have faced home
fires, etc.
4. Identify someone from your church to go on a long-term MDS assignment in
another unit or region. The MDS Akron office can provide information on
current needs.
(Updated 2/06)
ELDERS
1. Biblical Qualifications (I Timothy3:2-13, 5:17-22; Titus 1:6-9; James 5:13-20)
A. Self-controlled B. Hospitable
C. Able to teach D. Not violent; but gentle
E. Not quarrelsome F. Not a lover of money
G. Not a recent convert H. Good reputation with outsiders
I. Not overbearing J. Not quick-tempered
K. Loves what is good L. Upright, holy lifestyle
M. Disciplined N. Above reproach, blameless
O. Faithful to one’s spouse P. Temperate (reasonable)
Q. Respectable R. Not given to drunkenness
8
S. Manages own family well T. Has children who obey well
U. Doesn’t pursue dishonest gain V. Keeps hold of the deep truths
W. Sincere in Christian faith X. Tested in ability
2. Congregational Responsibilities (as understood and determined by local context
of ministry [duties and functions])
A. The Elders are persons who are called by the Holy Spirit to minister, upon
affirmation, among the congregation of which they are active members.
B. The Elders are accountable to one another, the congregation and above all,
to the Lord.
C. The ministry of the Elders is a team endeavor, with each person contributing
from
their own unique abilities, and is a group in which any full-time or part-time
paid pastor is included as part of the team.
D. The Elders are responsible for the welfare of the congregation: to
encourage,
instruct or discipline, according to each situation with appropriate and applicable
biblical principles, based always upon love.
E. The Elders serve the congregation with their primary emphasis being upon
the
ministry of the Word and prayer.
F. The Elders, as shepherds of the flock, are responsible for overseeing,
equipping
and building up the ministries and life of the congregation in unity and maturity.
G. The Elders seek to promote the wholeness and health of the congregation
spiritually, in all relationships, and physically (anointing with oil when
appropriate).
H. The Elders engage in the specific tasks of: prayer, Bible study,
preaching,
teaching, visiting and counseling, along with the overall responsibility for:
nurture, worship, discernment, administration and faith development as it takes
place in the congregation (one particular example: (1) The Elders will choose a
representative to serve on the church council).
I. The Elders are to be aware of the financial needs of the congregation and to
distribute available money as it is appropriate from the Alms and/or Elder’s funds.
J. The Elders also focus on sensing what visions, purposes and goals the Spirit
is
leading the church to pursue, as a whole, as well as individuals within the body,
especially regarding evangelism and new ministries, and then to encourage and
guide the congregation in those areas.
K. The Elders are to meet regularly for prayer, discussion and discernment with
respect to the life of the congregation, and they are also to cultivate personal
friendships among themselves.
L. The Elders are also to serve on the pastoral search committee, when such
need arises in the life of the congregation.
M. The Elders each serve a two-year term.
N. Keep record of membership. Every effort should be made to keep the record
up
to date and to help the individual understand the spiritual and practical
implications of church membership.
O. The Elders are to discern active membership based upon “Responsibilities of
Members.” (See Constitution, Article IV, Section III)
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P. According to our church’s constitution, you must be a member of the church
in
order to serve in this capacity.
Q. The coordinator of the Elders is responsible to see that a report is submitted
for
inclusion in CCAM’s annual report.
(Updated 2/06)
FOOD COMMITTEE
1. Responsible for setting up, serving and cleaning up at monthly fellowship dinners
in
the fellowship hall.
2. Organize funeral luncheon/dinners for families.
3. Order paper products in coordination with Picnic Committee.
4. Be a resource for other food functions as requested.
5. Affirmed for a one-year term at the annual business meeting.
6. Responsible for finding replacement members for those whose terms are ending.
Suggestions: Give each couple on the committee a Sunday off from a Sunday fellowship
meal by assigning two people from the congregation to assist the remaining members of
the committee. Each month a different couple from the committee would have a rest, and
each month two different people would have kitchen duty.
(Updated 2/06)
FRIENDSHIP GROUP LEADERS
Personal Qualities:
1. Be committed to grow in personal relationship with the Lord Jesus.
2. Care about people enough to get involved in their lives.
3. Not be hesitant to lovingly influence others for God.
Responsibilities:
1. Provide a sense of purpose for the group.
2. Initiate activities of the group.
3. Encourage others.
4. Help others in the group to set expectations and goals.
5. Help organize logistics.
6. Learn to know the people in the group and their needs.
7. Responsible for the curriculum.
8. Contact point for broader church family (praise/prayer)
Goals and Characteristics:
1. Listen
2. Asking “open” questions.
3. Improving participation skills in a group.
4. Willing to become familiar with small group dynamics.
5. Communicating care, warmth and reassurance.
6. Reflecting openness within the small group.
7. Involving the members in the ongoing life of the group.
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8. Helping to solve problems/conflicts.
9. Being prepared for your times together.
10. Developing and walking with “future leaders” in order to “birth” new groups
11. Keeping your sense of humor.
12. Be willing to grow and change yourself.
(Updated 2/99)
LIBRARY COMMITTEE
1. Encourage use of library resources.
2. Encourage the reading of good books.
3. Select and place in the library such books as committee feels is needed and
profitable.
4. Organize the library.
5. Be available to check out books and tapes each Sunday.
6. Complete a report for inclusion in CCAM’s annual report.
7. Committee is composed of four members: two are affirmed annually for a two-
year term at the annual business meeting.
8. Responsible to maintain a current copy of the Church Constitution and Job
Description document for reference use.
9. Keep copies of Mennonite Confession of Faith available.
10. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
MENNONITE MUTUAL AID (MMA) CONGREGATIONAL REPRESENTATIVE(S)
Purpose
To help people in your congregation by linking MMA’s programs and services with their
needs.
Opportunities
1. To know about financial hardships and needs in your congregation and how
MMA’s
programs and services can meet those needs.
2. To share information with your congregation about MMA’s products, financial
services, Sharing Fund grants, educational materials, and other programs and to
facilitate using these products and programs to help people in your congregation.
3. To refer people who are interested in MMA products to their mutual aid
counselors
or our Goshen office.
Mutual Accountability
1. To help carry out your role as a representative, MMA will provide a list (called the
Rep Action Plan) of suggested activities in Partners, a monthly newsletter.
2. Keep the main office in Goshen updated on congregational activities.
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Qualifications
1. A personal commitment to mutual aid and sharing within the community of faith in
times of need.
2. Supportive of MMA’s mission and committed to becoming knowledgeable about
our
programs and products.
3. Willingness to volunteer several hours a month.
4. Active church involvement that includes church membership, the respect of the
congregation, and integrity in communication.
5. Complete a report for inclusion in CCAM’s annual report.
6. Affirmed at the annual business meeting for a three-year term.
7. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
MISSIONS COMMITTEE
1. Promote the church’s evangelistic outreach into the local community, both
through
individual, as well as corporate efforts.
2. Encourage any in the congregation with interests in church planting, foreign
missions,
etc.
3. Help with the transition process of visitors to become familiar with the life of the
congregation and encourage their spiritual passage of confession, baptism and
membership.
4. Promote awareness for denominational outreach ministries such as Mennonite
Board
of Missions (MBM), Mennonite Board of Congregational Ministries (MBCM),
Mennonite Central Committee (MCC), Mennonite Disaster Service (MDS),
Voluntary Service (VS), etc.
5. Serve as congregational contacts for local community groups and social activist
concerns.
6. Responsible for sending a representative to the Stewardship/Finance Committee.
7. Plan and prepare for the annual Spring Missions Weekend.
8. Be responsible for the ISI picnic in conjunction with the picnic committee.
9. Maintain contact with the missionaries that the church supports.
10. Meet regularly (monthly) for prayer, discernment and planning.
11. Responsible for sending a representative to the Church Council.
12. Arrange for greeters and make sure they can be easily identified.
13. Complete a report for inclusion in CCAM’s annual report.
14. The committee is composed of the pastor and four or more persons with at least two
affirmed for a two-year term at the annual business meeting.
15. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
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NEW YORK MENNONITE CONFERENCE DELEGATE(S)
1. Pray for and attend each delegate meeting or find an alternate delegate.
2. Be informed of the workings of the conference.
3. Take notes and share anything of significance with your congregation.
4. Take an active part in discussion and decision.
5. Promote the work of conference as it relates to our own congregation.
6. Be cooperative and help wherever needed.
7. Encourage the congregation to attend delegate meetings.
8. Complete a report for inclusion in CCAM’s annual report.
9. Report highlights from the delegates meeting to the congregation.
10. Number of persons serving as congregational delegates is determined by the
congregation’s size (at this time it is three). One affirmed each year at the annual
business meeting for a three-year term.
11. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
NURSERY SUPERVISOR
1. Arrange for responsible nursery coverage for Sunday worship services, and any other
special church events and maintain a calendar for that purpose.
2. Responsible for upkeep of upstairs and downstairs nurseries to include checking
for
unsafe conditions, straightening toys and determining what additions and deletions
should be made, and washing crib linen when needed.
3. Maintain a supply of diapers, tissues, wipes, plastic bags for diapers and cookies
&
crackers.
4. Complete a report for inclusion in CCAM’s annual report.
5. Affirmed at the annual business meeting for a one-year term.
6. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
PASTOR-ELDER
1. Position Accountability
A. Title for Responsibility: Pastor
B. Administratively accountable to the Church through the Board of Elders for:
1. Receiving counsel and guidance.
2. Regular review of performance and goals, at least semi-annually.
3. Leadership in planning and dividing tasks for meeting the pastoral needs of
the
congregation.
C. Service Agreement:
1. Because of the nature of the pastor’s work, job performance cannot be
determined by the number of hours worked. Time and work load will vary
from day to day and week to week. A normal work week will be considered
ten units of time (morning, afternoon, or evening) each week, plus three or
four additional units as volunteer time, as similar to that done by many of the
members.
13
2. The congregation shall respect one and one-half days each week as the pastor’s
free time.
3. The pastor will have regular office hours.
D. The pastor’s employment shall be considered full time. The Mennonite Board of
Congregational Ministries guidelines are used as a reference to establish the
annual salary and benefits.
E. According to our church’s constitution, you must be a member of the church in
order to serve in this capacity.
2. Responsibilities to the Congregation
A. In Worship
1. Provide leadership in planning worship services.
2. Preach or provide for preaching services.
3. Lead in planning and providing for communion, baptism and special services.
4. Be available for weddings, funerals or special occasions when requested.
B. In Nurture
1. Be available as a teaching resource.
2. Instruct new Christians in preparation for church membership.
3. Provide leadership in planning meetings for special emphasis, such as
seminars
and weekend meetings.
C. In Counseling
1. Be aware of the spiritual life of members.
2. Provide counseling for spiritual needs, personal growth, pre-marital
counseling, and life direction as needs and opportunities arise.
3. Visit persons who are hospitalized or confined to their homes.
4. Be available to non-Christians in the local community when counsel is
needed.
D. In Coordination
1. Meet regularly with the Elders for counseling and sharing in the general
oversight of the congregation.
2. Responsible to serve on Church Council as noted in the Church Constitution.
3. Be available to assist or give guidance to other committees when needed.
E. In Evangelism
1. Encourage and lead the members in reaching out to the community.
2. Organize follow-up to visitors who attend church.
3. Become acquainted with non-churched people of the community.
4. Invite people to Christ and the church.
F. In Enabling Leadership
1. Help the congregation develop the shape of its life and mission.
2. Help and encourage and discern spiritual gifts for ministry within the
congregation.
G. Complete a report for inclusion in CCAM’s annual report.
14
3. Responsibilities Other than to the Congregation
A. The pastor is encouraged to participate in the New York Mennonite Conference
activities and area ministerial associations.
B. The pastor should consult the Elders before accepting time-consuming service
requests such as special meetings.
4. Personal and Professional Enrichment
A. The pastor is encouraged to seek regular educational opportunities for nurture
and
professional growth. This will be done in consultation with the Elders.
B. The pastor is directed to care for his family and to not overlook nor neglect their
welfare. The Elders are to help encourage and promote the good health of the
pastor’s personal life, marriage and family.
(Updated 3/03)
PICNIC COMMITTEE
1. Responsible for setting up, serving and cleaning up at church picnic dinners.
2. Responsible for Memorial Day picnic in the shelter.
3. Coordinate ordering paper products with the Food Committee.
4. Assist other ministry teams with picnics as requested, i.e. VBS.
5. Responsible for the ISI picnic in conjunction with the Missions Team.
6. Affirmed for a one year term at the annual business meeting.
7. Responsible for finding replacement members for those whose terms are
ending. (Updated 2/06)
SOCIAL COMMITTEE
1. Responsible for planning church social functions (approximately 6-8 times per
year).
2. Assists in planning the Beaver Camp Church Retreat.
3. The committee is composed of four or more persons affirmed at the annual
business
meeting.
4. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
STEWARDSHIP-FINANCE COMMITTEE
The Stewardship-Finance Committee, with Treasurer as chairperson, consists of
Treasurer, Assistant Treasurer, Pastor, one representative from the church council, one
from Missions Committee, and one of the Trustees and two affirmed at the annual
business meeting.
1. Meet to prepare the church’s budget(s) for consideration at the annual business
meeting, or any other special business meetings.
2. Meet as needed to consider the financial status of the congregation and to make
recommendations to solve such needs. Present recommendations to church
council and congregation for approval.
15
3. Encourage and promote tithing by 100% of the congregation.
4. Complete a report for inclusion in CCAM’s annual report.
(Updated 2/99)
SUNDAY SCHOOL SUPERINTENDENT - ADULT
1. Responsible for all Adult Sunday School classes.
2. Responsible for ordering and distributing Sunday School material and the
Rejoice magazine.
3. Ensure that all teaching positions are filled.
4. Encourage non-Sunday School attenders to attend by:
a. Inviting them personally
b. Creating new and interesting classes.
5. Promote and coordinate attendance to educational seminars for teachers and
other
interested parties.
6. Serve on Church Council or send a representative.
7. Complete a report for inclusion in CCAM’s Annual Report.
8. Affirmed at the annual business meeting to serve a one-year term.
9. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
SUNDAY SCHOOL SUPERINTENDENT(S)- CHILDREN’S
1. Arrange for teachers for children ages 2 to Grade 6.
2. Arrange for a leader to do the opening and singing.
3. Purchase curriculum.
4. Keep supplies stocked for classrooms.
5. Decorate hall bulletin boards.
6. Arrange special projects (e.g. Christmas, missions emphasis)
7. Be available to help Worship Resource Committee in arranging children
participation in services (e.g. special singing, Christmas Eve program, etc.).
8. Foster an atmosphere for the study of Scripture and encourage the spiritual
growth of the children.
9. Responsible for serving on Church Council or sending a representative to
serve.
10. Complete a report for inclusion in CCAM’s annual report including the average
attendance.
11. Affirmed at the annual business meeting to serve a one-year term.
12. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
TREASURER(S)
1. Collect and record weekly offerings. Deposit money in the bank in a timely
manner.
2. Provide the congregation with offering envelopes. Keep accurate records and
provide
envelope users with quarterly statements.
3. Provide weekly offering reports to be included in the Sunday bulletin.
4. Pay all authorized bills promptly and keep receipts.
16
5. Keep accurate records and reconcile bank statements each month.
6. Keep the congregation informed of financial status of all accounts.
7. Act as chairperson of the Stewardship-Finance Committee. As chairperson, call
meetings to prepare the proposed budget for consideration at the annual business
meeting and whenever special needs arise.
8. Present proposed budget for approval at the appropriate meeting.
9. Prepare budget report for inclusion in CCAM’s annual report.
10. Send out mission commitment payments at the end of each quarter. Share
acknowledgements with congregation.
11. Have all financial records ready for the Audit Committee as soon as possible after
the fiscal year ends December 31st, and before the publication of the annual report in
January.
12. Fill out all financial reports as needed for tax purposes and for information to be
compiled for the Mennonite Yearbook.
13. Provide W-2 or 1099 tax statements, as needed, for employees of the church by
January 30th of each year.
14. Serve as a member of Church Council.
15. Use discretion and be sensitive to member’s feelings when speaking with them about
church finances.
16. Have faith! Do not be easily discouraged!
17. Affirmed at the annual business meeting for a three year term.
18. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
TREASURER, ASSISTANT
1. Will assist the Treasurer as needed.
2. Will serve as a member of the Stewardship-Finance Committee.
3. To be affirmed at the annual business meeting for a three year term. The term
beginning in 1998 will be for two years, thereafter, three years, so as to overlap the
Treasurer’s term.
4. Responsible to serve on Church Council.
5. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
TRUSTEE(S)
The Board of Trustees is composed of three to five representatives, with one to three
affirmed at the annual business meeting for a three-year term.
1. Responsible for all church properties.
2. Responsible for maintenance and improvement of church building and grounds.
3. Responsible for approving and scheduling use of church facilities for
special functions by members and other groups.
4. Recommend major improvements to congregation for approval.
17
5. Coordinate the responsibility of having someone lock doors, check thermostats,
lights
and windows after services.
6. Responsible to serve on Church Council or send a representative to meetings.
7. Complete a report for inclusion in CCAM’s annual report.
8. Responsible to appoint a representative to serve on the
Stewardship/Finance Committee.
9. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
USHERS
1. In general, help to make people feel welcome and comfortable when they come
to church.
2. Seat people.
3. Take up offering and record the amount.
4. Ring Sunday School bell.
5. Take care of portable microphone.
6. Pass out ballots, pencils, etc.
7. Supply water to the pulpit.
8. Responsible for setting up rooms with basins and towels for communion and
laundering towels.
9. Affirmed at the annual business meeting for a one-year term.
10. Responsible for sending a representative from the committee to the Church
Council.
11. Record the attendance.
12. Light the candles on the Communion table (when appropriate).
13. Complete a report for inclusion in CCAM’s annual report.
14. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
VACATION BIBLE SCHOOL COMMITTEE
1. Responsible for ordering and distributing the teaching material.
2. Set up schedule and classroom placement.
3. Fill staff positions.
4. Select an offering project.
5. Distribute schedules, maps, attendance slips, letters to parents regarding program
and picnic, etc.
6. Notify community through press, postcards, personal invitations, placing sign in
front of church, etc.
7. Purchase and distribute necessary supplies.
8. Set up classrooms, auditorium, etc.
9. Keep up-to-date information on the children through the registration procedure.
10. Complete a report for inclusion in CCAM’s annual report.
11. The committee is composed of the pastor and two or more other persons, each
serving two year terms, to be affirmed at the annual business meeting.
12. Responsible for finding replacement members for those whose terms are ending.
(Updated 2/06)
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YOUTH GROUP COORDINATORS
1. To lead this vital ministry of the church, focused on and for the benefit of
teenagers.
2. To provide a positive, Christian peer group: to teach and model what it means to be a
follower of Jesus.
3. To be a resource for young people searching for answers, helping them form their own
identity.
4. Serve on Church Council or send a representative.
5. Complete a report for inclusion in CCAM’s annual report.
6. Affirmed at annual business meeting for a one-year term.
7. Responsible for finding replacement members for those whose terms are
ending. (Updated 2/06)
YOUTH PROGRAMS COORDINATOR ½ time
Description: to serve as a resource and spiritual connection and guide for the Youth
Programs for our congregation and community.
Primary Responsibilities:
1. Oversee mid-week programs, which generally run each week from
September through the end of April except for Holiday Times. Responsibilities
to include; finding curriculum and teachers who would be appropriate, and
schedule meetings with program leaders as needed.
2. Serve as either Sr. or Jr. Youth Group leader. Responsibilities to include; plan
and carry out other youth activities, such as special trips, social events, missions and
service opportunities and meeting times during the spring and possibly summer after
Wednesday night church activities have concluded.
3. Provide leadership for Sunday School Youth Class, either through leading the
class or finding curriculum and teachers who would be appropriate.
4. Oversee Vacation Bible School. Responsibilities to include finding curriculum and
teachers who would be appropriate.
5. Oversee Mentor Program. Responsibilities to include matching mentors to youth,
and tentatively holding quarterly get-togethers with youth and their mentors.
6. Serve as communications liaison between Church Council and youth leaders.
This would include attending Church Council.
7. Maintain personal connections with youth and serve as spiritual guide where
needed and appropriate.
8. Youth program coordinator is employed by CCAM and accountable to
a committee composed of Pastor, Church Council Chairperson and the
Chair of the Elders. An annual review will be conducted.
9. Complete a report for inclusion in CCAM’s annual report.
Approved 10/19/06
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